BIR Invoice Mode

When you need this

You need BIR Invoice mode if your business is registered with the BIR as a sole proprietor, partnership, or corporation, and you issue official receipts for every sale. If you are still operating informally (no BIR registration yet), you can keep using the standard Nom404 receipt — turn this on later when your CAS or official receipt permit is approved.

BIR mode is opt-in. Nothing changes for businesses that leave it off.

Turn on BIR mode

1. Sign in to dashboard.nom404.com.
2. Go to Settings > BIR Invoice.
3. Flip the Enable BIR mode switch on. The onboarding wizard opens automatically.

Onboarding wizard

The wizard collects the details BIR requires on every receipt:

• Registered business name — the exact name on your BIR Form 2303 (Certificate of Registration).
• Registered address — the address on your COR.
• TIN — your 12 or 15-digit Tax Identification Number with branch code.
• Machine ID and Terminal Serial — assigned by the BIR when your CAS or POS permit is approved. These print on every receipt.
• Permit number — your BIR permit-to-use or CAS permit reference.
• Receipt series — the starting series number authorized in your permit.

When you finish the wizard, BIR mode goes live. The next order your business takes prints a BIR-compliant receipt with all the required fields.

Senior Citizen and PWD discounts

Once BIR mode is on, every order can record a Senior Citizen (SC) or Person With Disability (PWD) discount end-to-end:

1. On the order screen, your staff taps Add SC/PWD discount.
2. They enter the customer's name, ID number, and the type of ID (SC or PWD).
3. The 20 percent discount and VAT exemption are applied automatically.
4. The receipt prints with the discount line, the customer's ID details, and the VAT-exempt subtotal — exactly as BIR requires.

Each discount is logged so you can pull the SC/PWD register on demand.

Voiding an issued receipt

BIR mode treats voids as a separate, audit-tracked action. If you need to void an issued receipt — wrong order, customer changed their mind after the receipt printed — staff can request a void from the order screen and the system stamps the void number on the journal. The receipt series number is not reused.

For extra protection, pair this with owner-approval voids so a senior staff member or owner has to sign off before the void completes.

Journal export

For your monthly and annual filings, export the BIR journal:

1. Go to Reports > BIR Journal.
2. Pick the date range you need (day, week, month, year).
3. Tap Export. You get a CSV with one row per receipt — receipt number, date, gross, VAT, VAT-exempt, SC/PWD discount, and net — in the order BIR expects for the sales journal.

Hand it to your accountant or paste it into your books. Voided receipts and SC/PWD discounts appear with their own columns so nothing is buried.

Important